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Every organisation purchases goods and services and this obviously leads to invoices from suppliers. Indeed for some organisations, the sheer quantity of invoices could physically overwhelm them if it were not for document scanning. There are also the legal reasons why purchase invoices must be kept and the timely payment of invoices could be essential to maintaining continuity of supply or for taking advantage of prompt payment discounts.
Purchase invoices come in a variety of shapes, sizes, colours and paper quality and for a standard business document, they are not very standard at all. Fortunately for our customers the quality of the original invoice is rarely a problem when it comes to creating a quality image. The invoices can be scanned before or after they are entered onto the purchase ledger.
Organisations receiving more than 8,000 invoices per month generally use scanning, but only after the invoices have been entered onto the ledger. The invoices are usually submitted early in the following month. Whenever the quantity of invoices received is more than 2,000 per month there are considerable advantages, such as document control and automatic data capture, to having the invoices scanned before they are entered onto the ledger. In fact, the data capture process has saved some companies up to 50% in their data entry costs.
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